Job Description

Organization: Corporate Functions/Workplace

Location: Hillsboro, OR

Accenture is a leading global professional services company, providing a broad range of services and solutions in strategy, consulting, digital, technology and operations. Combining unmatched experience and specialized skills across more than 40 industries and all business functions — underpinned by the world’s largest delivery network — Accenture works at the intersection of business and technology to help clients improve their performance and create sustainable value for their stakeholders. With 469,000 people serving clients in more than 120 countries, Accenture drives innovation to improve the way the world works and lives. Visit us at www.accenture.com.
 
People in the Corporate Function career track contribute to the running of Accenture as a high- performance business through specialization within a specific functional area, and grow into internally focused roles by deepening their skills and/or developing new skills within an internal functional area.

Workplace Management and Solutions professionals provide space and service support solutions for all Accenture people and businesses globally, running Accenture's workplace as a robust business function leveraging Accenture's business and technology strategies.

Job Summary:
This position will serve as the Office Coordinator and Receptionist for our small office in Hillsboro.  The responsibilities include: managing office operations, ordering office supplies/catering, meeting support, safety/security reporting, community support and event planning.  The ideal candidate is customer-service oriented, able to work independently and will serve as the primary “face” of Accenture. The key responsibilities are broken into 5 primary areas:
 
Office Operations:
  • Office receptionist to greet all visitors and serve as a primary contact for office related questions and requests
  • Manage office postings and signage
  • Manage employee badge access to office
  • Manage and track to monthly operations budget
  • Develop and manage contract relationships with external service providers
  • Provide support for workplace solutions tools/databases and related basic technical support and training
  • Provide and coordinate audio visual services
  • Coordinate office space maintenance
  • Coordinate break area equipment maintenance
  • Coordinate office equipment maintenance
  • Stock and maintain appearance of workplace
  • Order and maintain office and kitchen supplies
Space Management & Meeting Support:
  • Process space reservation requests and related rental charges as required
  • Manage the event management system (EMS)
  • Coordinate and maintain all meeting rooms, enclosed workspace and open workspace
  • Setup, maintain and/or provide support for meetings including catering and audio/visual equipment
  • Provide audio/visual support and troubleshooting prior to, and during, meetings as needed
  • Provide basic technical support for standard office equipment (copiers, printers, telepresence, etc.)
Safety & Security:
  • Participate as a member of the emergency response and location management team
  • Provide scheduled reporting for safety and security audits
  • Assist with maintaining all safety and security standards
Executive Assistant:
  • Manage the calendar of one Managing Director
  • Arrange travel (primarily domestic) 
  • Time and expense reporting
  • Event planning and coordination
Community Support:
  • Lead local community event planning and coordination (including managing to budget)
  • Manage corporate memberships
  • Roster and distribution list management
Relationships: 
Reporting Line:
  • Directly reports to Location Services Associate Manager (Based in Redmond, WA)
  • Additional guidance provided by Portland Office Lead (Based in Portland, OR)
 
External Relationships:
  • Greet visitors and guests, provide escort to facility vendors
  • Serve as primary point of contact with property management
  • Interact with clients, community leaders and professional organizations
  • Engage with Workplace Solutions Group to share best practices across locations

This position is located at:

1925 NE Stucki Ave
Suite 150
Hillsboro, OR 97006

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Qualifications

Basic Qualifications:

  • High School Diploma/GED (±11 years)
  • Minimum of 3 years customer service experience
  • Minimum of 3 years MS Office Suite experience (Word, Excel, OneNote, SharePoint, PowerPoint)

Preferred Qualifications:

  • College degree preferred
  • Experience using office collaboration tools (Skype, Microsoft Teams, Roundtable, Cisco SX80 and CX5000 video conference systems)
  • 2 + years Executive Assistance experience
  • 2+ years office operations experience
  • 2+ years safety & security experience 
  • 2+ years procurement experience
  • Knowledge of MS Outlook
  • Intermediate to advanced knowledge of MS Office (word/excel/PowerPoint)

Professional Skills:

  • Proven ability to work independently and as a team member

  • Highly responsive, flexible and adaptable

  • Passionate about customer service

  • Ability to work with highly confidential material and maintain confidentiality

  • Comfortable with technology

  • Demonstrated leadership in professional setting; either military or civilian

  • Demonstrated teamwork and collaboration in a professional setting; either military or civilian

Applicants for employment in the US must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States and with Accenture. 
 
Candidates who are currently employed by a client of Accenture or an affiliated Accenture business may not be eligible for consideration.
 
Accenture is an EEO and Affirmative Action Employer of Females/Minorities/Veterans/Individuals with Disabilities.
 
Equal Employment Opportunity
All employment decisions shall be made without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by federal, state, or local law.
 
Job candidates will not be obligated to disclose sealed or expunged records of conviction or arrest as part of the hiring process.
 
Accenture is committed to providing veteran employment opportunities to our service men and women.

Accenture is an EEO and Affirmative Action Employer of Females/Minorities/Veterans/Individuals with Disabilities.

Equal Employment Opportunity
All employment decisions shall be made without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by federal, state, or local law.

Job candidates will not be obligated to disclose sealed or expunged records of conviction or arrest as part of the hiring process.

Accenture is committed to providing veteran employment opportunities to our service men and women.

Candidates who are currently employed by a client of Accenture or an affiliated Accenture business may not be eligible for consideration.

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