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Workplace Location Svcs Associate
Prague
Job No. r00325019
Full-time - On-Site
Description Du Poste
Office Receptionist – Workplace Location Services Associate
Role Overview
The Office Receptionist is a key on-site role responsible for ensuring smooth daily office operations, visitor experience, and administrative support. This position serves as a central point of contact for employees, visitors, vendors, and internal stakeholders, supporting access management, logistics, procurement, and workplace services.
Key Responsibilities
Access & Security Management
Distribute employee access cards and manage access rights in the C•CURE system
Distribute and configure visitor access cards in C•CURE
Ensure compliance with access and security procedures
Employee Valuables & HR Support
Distribute and manage valuables such as American Express Corporate Cards, Pluxee Cards, and other HR-provided benefits
Collect tax-related statements and documentation
Front Desk & Visitor Services
Welcome, register, and assist visitors on-site, ensuring a professional and friendly first impression
Handle incoming phone calls and general reception duties
Support meeting room and space reservations, including troubleshooting booking issues
Maintain boardrooms and meeting spaces during meetings
Logistics & Client Support
Provide extensive logistical and on-site support for client visits
Coordinate transportation orders as required
Prepare and coordinate meeting catering for all events
Procurement & Cost Allocation
Act as BuyNow preparer, including creation and tracking of purchase orders
Perform monthly recharge of catering and premium service costs to requestors’ WBS codes
Office Operations & Services
Coordinate urgent daily requests with the cleaning agency
Manage stationery inventory, including ordering and maintenance
Coordinate internal and external messenger services
Distribute messenger and registered mail
Qualifications
Required Skills & Experience
Experience in reception, workplace services, facilities coordination, or administrative support
Strong organizational and multitasking skills
Excellent communication and customer-service orientation
Ability to coordinate multiple stakeholders (employees, vendors, visitors)
Attention to detail, especially when handling valuables, access, and cost allocations
Basic understanding of procurement processes (purchase orders, recharging costs)
Comfortable working with office systems and tools (booking systems, access systems, MS Office)
Language skills: Czech or Slovak (C1), English (B2/C1)
Nice to Have
Experience in a corporate or international office environment
Personal Attributes
Proactive and solution-oriented
Reliable, discreet, and trustworthy
Flexible and calm under pressure
Team player with a positive, professional attitude
