Infrastructure & Capital Projects – Project Administrative Coordinator, ANS
THE WORK:
- You'll provide specialized project coordination and administrative support for our client's Chino Basin Improvement Program (CBP) engineering and construction projects throughout planning, design, procurement, construction, and closeout.
- You'll work closely with project managers, consultants, and internal departments to coordinate project documentation, financial transactions, reporting, meetings, records, and administrative deadlines.
- You'll maintain project trackers, action items, deadlines, project status information, and administrative deliverables to keep multiple projects on track simultaneously.
- You'll support preparation, routing, tracking, and administration of professional services agreements, construction contracts, purchase orders, task orders, amendments, and change orders.
- You'll review and process invoices and pay estimates for accuracy, appropriate project/job cost coding, and required approvals — and develop Excel tools to support cost monitoring and forecasting.
- You'll maintain complete, accurate electronic project records in compliance with agency policies and coordinate administrative project closeout activities.
- You'll coordinate meetings and workshops — including scheduling, agendas, materials, and action-item tracking — and draft and proofread correspondence, reports, and other project documentation.
- You'll compile financial and performance data to support project managers and management reporting across multiple systems and sources.
Onsite at client site: The work location for this role is onsite with our clients, 4 days per week, to enable delivery and cultivate client relationships.
With all our roles, there is some in-person time for collaboration, learning and building relationships with clients, peers, leaders and communities. As an employer, we will be as flexible as possible to support your specific work/life needs.
$72,000 - $90,000 a year
HERE'S WHAT YOU'll NEED:
- Minimum 5 years of progressively responsible experience in project coordination, project administration, contract administration, or administrative support for engineering, construction, public works, utilities, or capital improvement projects
- Experience supporting multiple projects and project managers simultaneously, including contract and procurement documentation, invoice and pay estimate processing, budget and cost tracking, project records, and meeting coordination
- 5 years using Microsoft 365 (Excel, Word, PowerPoint, Outlook, Teams) and ERP/financial systems such as SAP or equivalent in a professional setting
- 5 years of experience with project management, construction management, or document control systems, and electronic invoice/workflow systems
- 5 years of experience with reporting and tracking tools such as Excel, Smartsheet, Power BI, or equivalent, and PDF/document review software such as Adobe or Bluebeam
BONUS POINTS IF YOU HAVE:
- Experience in a public agency, water/wastewater utility, engineering firm, or construction environment
- Specialized knowledge of the water and wastewater engineering and construction industry
- Experience with electronic records management and document control in a public agency setting
- Familiarity with DIR requirements, certified payroll records, stop notices, preliminary notices, and other public works contract compliance documentation
- Experience coordinating project closeout activities including Notices of Completion, retention processing, and final records archiving
- Strong analytical, organizational, written and verbal communication, time-management, and problem-solving skills with the ability to independently prioritize multiple assignments and deadlines
Chino Hills, CA
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Benefits notice
Accenture I&CP offers a comprehensive benefits package including medical, dental, and vision coverage; basic life and AD&D insurance; short- and long-term disability; a 401(k) with employer match; health savings and flexible spending accounts; paid time off and holidays; paid maternity and parental caregiver leave; adoption and surrogacy assistance; supplemental insurance plans; an employee assistance program; legal resources; and identity theft protection.
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