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Case Study
Accenture Federal Services

Investing in the future: Simplifying financial aid

Department of Education transforms customer experience for over 40 million borrowers.

Call for change

Higher education opens up a world of opportunities. For millions of aspiring students, financial aid is essential to unlocking that door…and the Department of Education holds the key.

The Department provides more than $120 billion annually through its Title IV programs, making post-secondary education accessible to millions of students. To best support the aspirations of these students—many of whom are the first in their family to attend college or vocational school—the Department set an ambitious goal of its own: a dramatic reimagining of the Federal Student Aid (FSA) agency’s customer experience.

As a federally-funded program, FSA must meet the individualized needs of all eligible borrowers, while complying with a complex system of congressionally-mandated rules and regulations. The process can be equally complex for students and their families. In the past, borrowers faced inconsistent information across various platforms and channels—web and mobile, landline phone, email, U.S. mail, text and social media.

With more than 40 million borrowers currently owing nearly $1.6 trillion, second only to mortgage debt in the U.S., the Department needed an intuitive and user-friendly solution that would make it easy for students to access information, make informed borrowing decisions and manage their loans. The solution would also need to increase efficiency and agility in responding to customers’ needs and addressing legislative changes.

To meet these diverse challenges, the Department envisioned a truly modernized, personalized digital experience—powered by cloud and emerging technologies—on par with what consumers expect from banks and other financial institutions.

When tech meets human ingenuity

The Department teamed up with Accenture Federal Services to tackle this transformation, embracing the bold vision of a Next Generation Financial Services Environment (NextGen)—an innovative, streamlined, world-class solution that would benefit students, parents, school financial aid administrators, and other customers and partners.

To bring this vision to life, the team incorporated human-centered design techniques, consulting with financial aid administrators and industry experts and conducting hundreds of interviews and workshops with parents, students and customer service representatives. Their insights informed the development of a seamless, inclusive solution where borrowers can learn about, apply for and manage their federal financial aid.

As part of the NextGen transformation, the new Digital and Customer Care (DCC) program consolidated and integrated previously disconnected websites, customer care solutions and communications platforms. Using cloud technologies with robust capabilities, such as Amazon Web Services and Salesforce, the team delivered a sophisticated, scalable and secure platform that gives FSA the agility necessary to support its innovation agenda.

The new, omni-channel network includes:

A single digital platform

Integrates 13 legacy websites and serves as a borrower’s front door to services via the StudentAid.gov website and mobile app.

A modern marketing platform

Delivers real-time, personalized email and SMS communications and expanded targeted marketing across social and paid media.

A consolidated care platform

Empowers customer service agents and back-office processers to better manage customer inquiries.

Aidan® virtual assistant

Uses natural language understanding to answer frequently asked questions and provides key transactional functions 24/7.

Together, these innovations deliver a unified customer care experience across the full financial aid life cycle, streamlining account activity and enabling consistent messaging across platforms: giving borrowers what they want, when and where they want it.

The new platform also provides flexibility and efficiency and enables the Department’s workforce to adapt quickly and respond to unexpected disruptions like COVID-19 with consistent, comprehensive communications about essential developments.

A valuable difference

Higher education has the potential to be world-changing on the individual level and to decrease inequities on the societal level. The Department was determined to ensure that an applicant’s financial circumstances are not a barrier to higher education and students are not disadvantaged by a disjointed process. The Department’s commitment to transforming the customer experience is already paying off.

The new program represents a huge step forward for FSA, which successfully delivered a significant digital transformation at scale in a short amount of time. Borrowers can call customer service and be immediately connected to an agent with access to all relevant information. They can get immediate support from a virtual assistant wherever and whenever they wish. They can visit a single website or use a feature-rich mobile app. They can receive personalized updates via email or text. And in all these instances, they can expect a reliable, productive, and consistent experience.

Results

In the first 12 months after deployment, FSA achieved the following results:

220M

Visits to StudentAid.gov

5.2M

Inbound calls to the single toll-free number transferred to contact centers

5

Contact centers fully mobilized with more than 1,200 agents able to handle inquiries

322M

Emails sent to customers using the marketing platform

2.2M

Messages handled by Aidan®

These innovations work hand-in-hand to instill trust from the start, which is essential in establishing a relationship that will endure for many years. The platform prepares students for the reality of repayment by offering end-to-end financial literacy counseling. It also simplifies some of the most challenging aspects of the process through interactive tools such as a Public Service Loan Forgiveness online help tool and a Loan Simulator, which Megan Coval, vice president of policy and federal regulations for the National Association of Student Financial Aid Administrators, called “a victory for students.”

Whether it’s helping someone be the first in the family to go to college or helping a borrower get back on his or her feet, the Department of Education’s new customer-centric approach is delivering on its mission to make the dream of higher education a reality and invest in America’s greatest asset—its people.

FSA now has the technology and tools to continually improve the experience and expand its services to support students and families in the future.