Workplace Location Svcs Associate

Office Receptionist – Workplace Location Services Associate

Role Overview

The Office Receptionist is a key on-site role responsible for ensuring smooth daily office operations, visitor experience, and administrative support. This position serves as a central point of contact for employees, visitors, vendors, and internal stakeholders, supporting access management, logistics, procurement, and workplace services.

Key Responsibilities

Access & Security Management

• Distribute employee access cards and manage access rights in the C•CURE system

• Distribute and configure visitor access cards in C•CURE

• Ensure compliance with access and security procedures

Employee Valuables & HR Support

• Distribute and manage valuables such as American Express Corporate Cards, Pluxee Cards, and other HR-provided benefits

• Collect tax-related statements and documentation

Front Desk & Visitor Services

• Welcome, register, and assist visitors on-site, ensuring a professional and friendly first impression

• Handle incoming phone calls and general reception duties

• Support meeting room and space reservations, including troubleshooting booking issues

• Maintain boardrooms and meeting spaces during meetings

Logistics & Client Support

• Provide extensive logistical and on-site support for client visits

• Coordinate transportation orders as required

• Prepare and coordinate meeting catering for all events

Procurement & Cost Allocation

• Act as BuyNow preparer, including creation and tracking of purchase orders

• Perform monthly recharge of catering and premium service costs to requestors’ WBS codes

Office Operations & Services

• Coordinate urgent daily requests with the cleaning agency

• Manage stationery inventory, including ordering and maintenance

• Coordinate internal and external messenger services

• Distribute messenger and registered mail