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Administrativo/a cuentas por pagar - Procure to Pay Operations Specialist

Madrid Job No. r00205739 Full-time - On-Site

Descripción Del Puesto

Working closely with the business unit of the client s organization, this position assists in managing the team s handling for handling vendor inquiries, invoice processing, payment accuracy and reconciliation, vendor statement reconciliations, and ensuring service levels are met according to defined timelines and expected quality.
In addition, this role is responsible for providing timely and accurate reporting on the general ledger and adhering to financial policies and standard processes.
Scope

  • Outreach Measures

  • Supplier Inquiry Management

  • Invoice Processing

  • Generation of payment proposals and reconciliation of these.

  • Equipment Handling

  • Business Area Coordinator

  • Expected Contributions

  • Knowledge of accounts payable principles, including managing vendor inquiries, processing invoices, and reconciling vendor statements.

  • Daily processing of incoming emails and phone calls using the existing workflow and following agreed procedures.

  • Clarification of missing insufficient details with suppliers, including timely follow up.

  • Support the reconciliation of vendor accounts.

  • Provide support in daily, weekly, and monthly reports.

  • Financial audit support point of contact for queries .

  • Provide QA support on transactions made by other resources within the team to ensure errors are identified internally.

  • Identify areas for process improvement and implement improvement opportunities.

  • Follow and enforce safe work practices and procedures required by the Company at all times.

  • Firmly adhere to the client s values, ethics, and code of business conduct.

  • Proactively identify problems and solutions with direction.

  • Maintain a safe, secure, and legal work environment that ensures all company policies are followed.

  • Timely reporting

  • Daily monitoring of the operation and proactivity when it comes to decision making

  • Team Management

  • Creation and day to day management of action plans

  • Continuous Improvement

  • Perform all other duties as assigned.

Requisitos

Experience

  • 5/8 years of experience in BPS M A processes.

  • Accounts payable experience vendor inquiry management, invoice processing, vendor statement reconciliations .

  • Experience in the creation and maintenance of documents.

  • Advantageous knowledge of the retail industry.

  • Equipment Management Experience


Education or Certification
Graduate Postgraduate

Knowledge Skills

  • Knowledge of accounting.

  • Experience with an ERP business e.g., SAP or similar accounting software tools is a plus.

  • Ability to use Office Suite e.g., Word, Excel, Outlook .

  • Proficient written and verbal communication skills and the ability to maintain confidentiality.

  • Analytical thinking skills to perform good data analysis.

  • Ability to organize, prioritize, and multitask with minimal supervision.

  • Analytical skills.

  • Able to work independently with minimal supervision.

  • Problem solving skills.

  • The highest standards of accuracy and precision Highly organized.

  • Ability to communicate and cooperate with diverse groups of people.

  • Ability to work under pressure.

  • Knowledge of the structure and content, including the meaning and spelling of words, rules of composition and grammar. English level C1

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