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Job description :
Job Summary Manage Accenture documents repository by reviewing and approving submissions by Contract Managers capturing metadata and ensuring policy compliance Perform other or assigned administrative tasks such as booking conference rooms coordinating for off-site team events maintaining inventory of documentation etc. Key Responsibilities • Process documents submissions: • Review ARMS approved contractual documentation for compliance with Contract Warehouse requirements; • Verify that all required contract metadata is included if not request additional information from relevant persons; • Where supplied documentation is not in searchable format reformat contract documentation using scanning technology and PDF authoring tools; • Flag contract documentation as ‘approved by CW’ or “delinquent” as appropriate; • Capture metadata: • Research and complete contract metadata within ARMS; • Review and analyze the contractual documents capture terms and conditions of the contract and update ARMS; • Track and report compliance: • Generate reports or notifications of “open or delinquent” contracts in ARMS; • Contribute to the firm’s tracking processes and systems and monitoring for contract compliance; • Maintain compliance in line with company policies and procedures and ensure issues are timely escalated to line manager; • Assist team members in developing checklists and process documents; and • Participate actively in the QA Process by providing a summary of contract compliance issues to Contract Management; • Documents management: • Document and manage records .i.e. maintain complete contract files and audit trail.; • Perform quality checks .only for Analysts.: • Quality check all the documents reviewed and approved by Associates in ARMS; • Approve the submissions made by Contract Manager and reviewed by CW Associates; • Provide individuals with positive and developmental feedback and support any specific CW training initiatives.
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