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Executive Support Analyst (Executive Assistant / Secretary to Managing Directors)

Job Location: Hong Kong

Regional Description: Hong Kong

Job Number: 00696791


- Job description

Executive Assistant provides an advanced level of executive support to various executives with complex organizational responsibilities, typically working in a team environment.  The Executive Assistant serves as the primary support and acts as a liaison between executives and their organizations.
Key responsibilities:
  • Prepare non-routine correspondence according to company guidelines for signature by executives, (i.e. brand compliance, proof reading materials for consistency, grammar, and spelling)
  • Arrange and coordinate meetings/conferences in liaison with the Meeting and Events Planning team
  • Arrange conference calls or video conferences occasionally
  • Anticipate travel needs of executives and independently coordinating complex travel arrangements
  • Prepare draft proposals and presentations with direction from executives, as necessary
  • Assist with miscellaneous complex administrative tasks (i.e. locating and completing standard Accenture forms, providing invoicing and accounts reconciliation support, maintaining email distribution lists etc)
  • Manage complex calendar / diary activity, including coordination of appointments for executives
  • Provide telephone support and act as executives' representative to independently handle calls as appropriate
Qualifications/Professional Skills Requirement
  • Degree/Diploma holder with minimum 4 years of relevant experience of executive support   
  • Strong verbal/written communication skills (English and Mandarin) and interpersonal skills
  • Proficient in MS application (PowerPoint, Word, Excel, Outlook) and web-based applications (internet, intranet)
  • Proven ability to work independently and as a team member
  • Ability to work creatively and analytically and maintain confidentiality
  • Excellent customer service skills 

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