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Virtual Executive Support Analyst

Mandaluyong Job No. r00149456

Job Description

Overview:

Virtually provides professional secretarial and administrative support to various Managing Directors in North America; independently completes a variety of assigned tasks (including transaction-based) to meet goals under general supervision and/or established guidelines, working in a team environment.

  • Uses Shared Mailbox to receive and process requests; Uses Service Now to log the requests
  • Provide administrative support services to Managing Directors from North America
  • Support delivery such as but not limited to: Conference Call scheduling; Meeting Scheduling; Office reservations; Travel arrangement.
  • Administration including reporting; PMG; Time & Expense; invoice processing (Buy Now). 
  • Preparing internal team reports (e.g. MOTM), team training/brown bag sessions and customer relations
  • Research and gathering of information from identified sources,
  • Assisting with special projects across North America

Qualifications

Must Have: 

  • College Degree (Relevant 4-year course) 
  • 1 -2 year experience in Executive Support Background
  • Customer Service Skills/Experience/Exposure
  • Knowledge/experience MS Office (Excel and PPT) and Outlook
  • Communication skills – English – Advanced skill level

Good to Have:  

  • Negotiation experience 
  • Stakeholder and client management experience 

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