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Procurement Operations Team Lead with Italian

Job Location: Iasi

Regional Description: Romania

Job Number: 00547527

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- Job description

Ideal candidate:

 

·       Excellent English and advanced Italian;

·       +3 years of experience in procurement is preferred, (minimum 1 year managerial experience);

·       Background in finance, accounting or legal is an advantage;

·       Good interpersonal skills (communication) / customer orientation;

·       Analytical mindset;

·       Independent in problem solving;

·       Familiarity with Microsoft Office applications.

Requirements:

 

Procurement Operations Team Lead:

·       Manage and support team members to successfully complete tasks;

·       Manage work allocation and distribution within the team and take a lead on complex tasks and queries;

·       Ensure adherence to SLAs and KPIs for the services provided by the team– act as an escalation point;

·       Identify training needs and actively train and coach team members;

·       Work closely with Bratislava delivery centre and Service Delivery Lead to improve performance and resolve issues;

 

Purchase Order Processing activities:

 

·       Process purchase requisitions: review purchase requests to ensure compliance with purchasing and accounting policies and rules;

·       Create and amend purchase requests as required;

·       Engage with Procurement, Controllership and business stakeholders to ensure that transactions are compliant and correct;

 

Assisted Buy Helpdesk (Tier II):

 

·       Resolve incoming mid and high complexity Purchase Request / Purchase Order related queries by email, chat or on the phone;

·       Follow-up on issues and resolution and escalate as required;

·       Utilise helpdesk and ticketing solution to track and resolve queries;

 

Supplier qualification:

 

·       Kick-off supplier qualification process as per the pre-defined process

·       Collect and track supplier documentation received

·       Follow-up on queries and communication with suppliers

·       Update and maintain the database of supplier information on selected tool

·       Prepare the preliminary outcome of supplier check

 

Contract and savings administration:

 

·       Support the accurate registration of contract details and upload contract into the repository – ability to read through the contract and find and register key contract attributes

 

Support contracts related analysis including expiry reports

 

·       Escalate to sourcing manager if any contract details are unclear

·       Register expected and actual savings in the savings tool based on the direction given by the Category Lead

 

Other Procurement Operations Activities:

 

·       Prepare spend, volume, savings and other analysis using internal reporting channels

·       Support development and maintenance of documentation and templates

 

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