Create and collaborate
April 16, 2020
In brief
In brief
- Microsoft Teams can help you create and collaborate.
- Learn how you can work on documents together
- Learn how you can connect across business boundaries
- Learn how you can hold effective meetings
Work on documents together
Link across teams to co-author and edit documents in real-time, share and store files, and gather feedback all in one place.
Best Practices
Work with a cloud-first mentality
Save your files to your teams, then share a link to save your and your colleagues’ inbox space.
Get up to speed on version controls
Learn how file versioning and check-out features work so you can get away from trying to manage versions and archives.
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Connect across business boundaries
Host and join conference calls and video calls with people outside of your organization even if they’re not on Teams.
Best Practices
Host calls with external contacts
For simple video/conference calls with external clients you can set up a normal Teams call and add your external participants. They can join via a browser or Teams client.
Set up guest access
If your external contact does have Teams deployed, inquire if they have guest access enabled and if they could join you to a team.
Access meetings by phone
External clients can also join your Teams meeting by phone, though that would limit their meeting options.
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Hold effective meetings
Bring people together to chat, share content and access the tools you need to collaborate and achieve more.
Best Practices
Use video
People are more engaged when they can see each other. Use video and encourage all participants to do so.
Capture and share notes
Meeting Notes can be captured directly in the meeting and the meeting chat is available for later reference as well as for team members who are not able to join.
Prepare shared content ahead of time
Understand the different ways to share content during the meeting so you are prepared with the best option. Have your content ready to share before starting the call.
Use real-time collaboration tools
Collaboration tools, such as Whiteboard, help capture work and ideas for easy sharing later.
Turn on accessibility options
Teams gives you the ability to turn on live captions and subtitles
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Meet the team
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