How enterprises should respond: workforce, workplace, workspace
A good way to think about responding to these dramatic changes is to consider the question in three interrelated parts: the human, the physical and the digital. In other words, think about both the digital workplace and the physical spaces (the workspace), as well as the people who use them (the workforce).
#1 The changing workplace:
The Cloud Continuum offers enterprises a step change in compute power, data storage, insight generation and information accessibility. The challenge? Finding a way to bring all this together in a way that works for employees in their day-to-day activities.
Automation for the people. One of the most effective ways of doing this is to give more levers of control to individuals. For example, there is now a range of low-code/no-code platforms that democratize the digital enterprise, enabling workers to augment their own decision-making, automate their own processes or solve their own business problems with data. This puts the power of automation and data insight in the hands of the people who can ultimately make best use of it, at the moment they most need it.
Process improvement as a service. Another option is to consider “process improvement as a service.” In this model, the enterprise uses a centralized hub of process improvement talent—either internally or from an external provider—to help teams and individuals solve their unique business challenges. A good example is a productivity studio concept. Here, a cadre of specialized process improvement experts help the business create new solutions to specific problems, which can then be spun off and reused elsewhere in the organization.
The integrated digital workplace. Workers frequently have to deal with a fragmented environment, with dozens of siloed applications used for different daily activities. Therefore, every enterprise should consider workplaces integration. Instead of having to go to 20 different applications to do their job, workers should have access to the necessary tools through their primary environment. That could be a central work hub for email, Microsoft Teams or any other enterprise workplaces.
Even baby steps matter. Interventions don’t have to be radical to be effective. Accenture worked with executive leaders in one healthcare company to help it maximize the value of its Microsoft Teams platform. From simple actions like recording meeting notes and assigning action items to more extensive real-time collaboration, it’s helped the organization’s people make better use of the cloud technology they already had while breaking down traditional barriers between organizational silos.
#2 The changing workspace:
One key use of Continuum capabilities in the workplace is to reduce friction—whether it’s accessing a building or finding a meeting space. And as everything gets connected, there are more opportunities to eliminate friction.
What could you do with a digital twin of your workspace? Take something like workplace occupancy. In the past, if enterprises wanted to understand building usage, organizations would employ people to walk the floors, validating which desks were occupied, which meeting rooms were being used and so on. But thanks to cloud, it’s now relatively simple to connect the dots between different systems, work out who’s doing what and where at any one moment and analyze this information in real time.
Taking this a step further, the enterprise can build a “digital twin” (a real-time digital representation) of its entire physical workplace. The insights can be transformative, not only for the efficient use of physical infrastructure, but also for other activities such as capacity planning, energy consumption and the enforcement of COVID protocols. For example, sensors monitoring pollen levels in real time can activate additional filtering systems and reduce health risks yet remain inactive to save energy.
What about access and security? Many enterprise protocols and systems are still catching up with the fact that just about every employee—and every guest, too—who enters the workplace has a high-powered smartphone in their pocket that’s likely equipped with biometric security features. In conjunction with the Cloud Continuum, it’s now possible to use the smartphone as a badge for authenticating individuals and giving them access to spaces and systems. Given how cumbersome and manually intensive many of these processes are, the potential to reduce workspace friction is huge.