SAP BPC 10.1 on SAP HANA® upgrade delivers value
SAP Business Planning and Consolidation (BPC) 10.1 on SAP HANA improves Accenture’s consolidation process during month-end close, driving new benefits
Accenture today runs its core financial processing on a single global instance of SAP S/4HANA®. Previously, however, Accenture recognized it needed to operate with more insight, agility, efficiency and compliance across multiple services, business processes and applications as it has grown organically and inorganically by acquisitions. As a result, business processes and IT capabilities needed to contend with a faster pace of change and growth—all driving the need to evolve Accenture’s ERP to be ready for the future.
As part of Accenture’s journey to implement a more powerful ERP, the global IT organization identified Accenture’s SAP Business Planning and Consolidation (BPC) application to be upgraded to version 10.1. The application is Accenture global Controllership’s primary consolidation tool for external reporting and SEC filings. SAP BPC supports the financial process and regulatory reports, including more than 14.5 million movements for more than 700 companies each period. Staying current with SAP application upgrades is also in keeping with Accenture’s guiding principles and in maintaining its “SAP system as an asset” strategy. For these reasons, Accenture was ready to upgrade to the latest version for managing financial information and its consolidation.
The project team installed SAP BPC 10.1 on SAP HANA® with the goal to support a broader International Financial Reporting Standards (IFRS) program with a technical solution for consolidations that addressed three objectives. The objectives were to 1) Enable parallel sets of results; 2) Take advantage of Accenture’s new SAP Business Warehouse (BW) on HANA system to gain efficiencies in the consolidations business process; and 3) Reduce report execution time and consolidation runtime. The installation was carried out following Accenture’s global IT organization’s release schedule and standard methodology.
To enable parallel sets of results to support a broader International Financial Reporting Standards (IFRS) program, global IT explored different SAP BPC architecture options. Global IT, in collaboration with an SAP consultant, designed a consolidated SAP BPC road map. This road map took into consideration the latest versions, different upgrade scenarios and future direction of SAP solutions. It will be reviewed at future checkpoints to determine when to perform the next upgrade and to which version of SAP BPC. This approach enables global IT to better understand the state of the art in SAP’s BPC product evolution and determine the most appropriate fit for Accenture.
As part of migrating Accenture’s SAP BW system to SAP HANA, Accenture chose this opportunity to lead in the “New” and migrate its first major SAP application to the public cloud. With its SAP BW on SAP HANA on Microsoft Azure, the project team looked to gain efficiencies in the consolidations business process. To achieve this objective, Accenture selected the more skilled resources in the business and technology and integrated them in a very collaborative team with a focus on performance improvement. At the same time, the project team worked closely with global Controllership to make sure the results satisfied their needs.
To reduce report execution time and consolidation runtime, the project team designed and executed an exhaustive testing plan. This testing revealed that the process of obtaining report information from the SAP BPC repository consumed a great deal of time in validating user access. To address this performance issue, the project team optimized user roles to reduce the time required to perform validation.
Additionally, as part of the implementation, the project team designed an improved Year-to-Date logic with the objective of reducing the amount of records loaded in an SAP BPC cube each period and saving load time. Instead of loading all records from the SAP system for the current fiscal year, the new logic computes the initial balance for all previous periods into a single set of data added to the current period in month-end close. This in-house development helped Accenture make the close process agile and improved performance.
“With SAP BPC version 10.1, we gained contingency during month-end and quarter-end processes and headroom for future growth.”
Before the BPC upgrade to version 10.1, consolidating regulatory reports as part of the financial process was a complex effort for our financial close team and the business. Given that the amount of records to process was continually growing, the BPC loads were taking longer and longer. This situation placed extra demands on the teams to address issues, monitor mitigation of risk and complete the process.
Today, performance of the loads has greatly improved, virtually eliminating risk to the scalability of the model and risk of impacting subsequent financial close activities. The upgrade and enhancements the global IT team made were contributing factors as well as the migration of SAP BW on HANA. The financial close team now has confidence in the tool, allowing members to gain time for other, higher-value activities as well as have more agility and flexibility with the consolidation process. They also have an improved work/life balance.
The implementation of SAP BPC 10.1 on SAP HANA improved Accenture’s consolidation process during month-end close, making it better, faster and more cost effective. Consolidation is one of the most important processes in SAP’s finance applications under the RTR (Record-to-Report) process. This solution improves the real-time status of Accenture financial information adjusted to SEC requirements and reduces efforts.
From a “better” perspective, the business can now trace data from the original records in SAP S/4HANA to the consolidated information in SAP BPC. Also, quality data is available more quickly. Financial information is pre-consolidated five times during the month end before the final consolidation is done. Pre-close consolidation helps leadership to have updated information during the process for closing the consolidated financial statements. From a technical perspective, SAP BPC 10.1 on SAP HANA provides stronger security through a continued vulnerability remediation process. The project team was also able to implement strong security authentication access to the system.
In terms of making it faster, the delivery life cycle has been reduced. SAP BPC load and consolidation runtime was reduced by 45 percent and BPC report runtime was reduced by 50 percent. In addition, through the SAP BPC application, several pre-close loads can be performed during month end. This allows global controllers to have actual financial information at key times during these critical days.
Costs have been reduced because the business operates more efficiently, and global IT spends less time on fixing issues and has reduced the delivery life cycle.
These improvements and benefits help to enable accurate and faster business decisions, eliminate financial consolidation errors and report runtime, and improve the efficiency of the Accenture financial information consolidation process. Moreover, the knowledge global IT has gained places Accenture in a better position to perform future upgrades faster and with fewer issues.
“The upgrade of SAP BPC for global Controllership went very smoothly, resulting in no disruption to the close process. Version 10.1 continues to provide valuable benefits to Finance in the way of real-time financial consolidation and with less effort.”