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Procurement agent with Polish language

Job Location: Bratislava

Regional Description: Slovakia

Job Number: 00502884

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- Job description

Job Summary:

 

The person will be responsible for Procurement Buying Process – supplier selection, negotiation with suppliers, research and identification of possible vendors, reporting lost savings etc. and Customer Service - providing first line support for all users regarding sourcing enquiries within the applied application to achieve SLA targets and maintain the appropriate control environment. Acting as a second line support for the processing team based on Customer Service Lead instruction and giving guidance and support to users on correct invoicing.

Procurement Buying Process

• Manage and execute the buying process for general, low to mid-level spend categories

• Manage specifications, using the client-specified standards and agreement templates, for the provision of specific goods or services in line with the business needs of the client. To strive for best value for money options, through execution of a standardized spot buying processes, use of appropriate spot buy tools and negotiations

• Accountable for maintaining quality and service standards to support the overall Accenture-Client relationship and to deliver continuous improvement

• Completion of buying process initiated by the user including supplier selection from pre-selected suppliers.

• Understand incoming requests, check quality requirements, follow up with requester where required (by phone, email) to ensure specifications are clear in order to select the best spot buying options

• Use client’s buying system to process requests (SAP)

• Leverage Category Cards / existing supplier base to select suppliers for the bidding process for defined procurement categories

• Where required, make new supplier proposals and align with Procurement Business Partner on client side

• Completion of quoting process including supplier selection from pre-selected suppliers

• Update requisition / PO creation process

• Identify potential vendors and obtain quotes as needed, according to client’s policy

• Research and identify potential vendors and recommend alternative qualified vendors to requestors to drive client’s savings, relationship leverage, vendor base optimization, and compliance as part of the spot buying or tactical buying process

• Negotiation with selected suppliers to ensure optimal conditions for the client

• Manage PO exception process, guiding non-compliant end-users / vendors in correct process and taking action to resolve open issues, escalating as needed

• Report lost savings opportunities when user rejects preferred or low cost  vendor that meets all specifications agreed to by user and supplier

• Update and report on category database and client system

Customer Service

• Handle all incoming service calls/emails from the Client business and suppliers of a procurement system nature, being the prime contact for customer enquiries. Provide users with estimated resolution timescales and escalate issues that cannot be resolved in line with defined procedures.

• Ensuring telephone/email accessibility for the customers

• To pick up the telephone/email promptly as a priority over all other activities

• To answer incoming calls/emails in the required time

• To use standard greetings and to be maximum polite

• To immediately inform the supervisor about the non-functionality of the telephony/email system

• Managing proactivity and professional relationship

• To create and maintain partnerships between customer service and external as well as internal customers in order to keep stable customer base

• To demonstrate and use professional knowledge of the customer base and processing in a manner which is clearly understood

• To maintain and improve customer retention levels by developing professional relationship with customers

• Proactively initiate  follow-up calls/emails

• To fulfill secretarial duty as/when required by the direct manager

• Informing external customer

• To provide timely, accurate and relevant service related information in order for them to be delighted

• Solves problems largely by precedent with referral to detailed instructions/procedures

• To ensure the continuous improvement of response time to complaints and queries

• To have full scale knowledge and to be able recommend the most appropriate solution for the customer and answer customer questions regarding our services

• Other

• Recommend updates to procedures and user guide to team lead

• Escalate issues and seeks advise when faced with non-standard issues

• Able to recognize and act on non-standard situations and adapt work to business goals

• Required to share knowledge and experience with others and with newcomers as well

• Audit support: Support vendor balance/audit certifications

• Deliver quality service to client

• Improving customer satisfaction measured by the Customer Satisfaction Survey

• To continuously increase customer satisfaction by improvement of complaint handling performance in order to minimize customer loss

• To identify the best service solutions in order to increase the satisfaction

REQUIREMENTS:

 

Functional skills

• Good interpersonal skills (needs to be able to build relationships over the phone without meeting suppliers / customers on a regular basis)

Technical Skills

• Good IT procurement skills. PC (Windows, Word, Excel, PowerPoint) and ERP (SAP) or other eRequisitioning tools essential.

• Other Expectations

• Very good written and spoken English and Polish

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