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Executive Assistant with English & Portuguese Language

Mandaluyong City Job No. r00175902 Full-time

Job Description

Key accountabilities:

  • Provide support to executives with global,  complex organizational responsibilities.
  • Manage  calendars through coordinating and rescheduling  appointments.
  • Anticipate travel needs and  coordinate arrangements, itineraries, and  logistics.
  • Own miscellaneous complex  administrative tasks, including form preparation,  invoicing, contact and email distribution list  maintenance as well as actively participate with  the Workplace team to support office  events/initiatives.


Skills and Experience:

  • High school degree (University degree is not  required) 
  • Fluent English, both verbal as written
  • Excellent administrative, organizational, and  problem-solving skills with strong attention to detail,  and the ability to problem solve in a collaborative,  inclusive team environment
  • Ability to build and strengthen trust-based  relationships with your Managing Director(s), other  Executive Assistants, and Workplace team members  across the globe
  • Proven experience of being a strong team player,  supporting your colleagues when needed
  • Ability to communicate effectively—both verbally  and in writing—in English [+ other languages role  dependent]
  • Strong email and scheduling skills, with a solid  knowledge of Windows and Microsoft Office  applications (very proficient in Outlook, Teams,  Word, etc.)
  • Ability to provide outstanding customer orientation  and service, for example, anticipating needs of your  Managing Director(s) or local in-office activities
  • Ability to professionally handle confidential and/or  sensitive information, following internal policies and  procedures
  • Quick learner when it comes to technology and latest  innovations
  • Eagerness to learn, collaborate, and share knowledge and experiences across regions and teams

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