Virtual Executive Support Analyst
Mandaluyong
Job No. r00146332
Job Description
Virtually provides professional secretarial and administrative support to various Managing Directors in Growth Markets; independently completes a variety of assigned tasks (including transaction-based) to meet goals under general supervision and/or established guidelines, working in a team environment.
- Uses Outlook to receive and process requests; Uses Service Now to log the requests
- Provide administrative support services to dedicated Managing Directors from North America
- Support delivery such as but not limited to: Travel arrangement; Calendar Management; Events Planning, Minutes-taking; Preparation of meeting agenda.
- Client Management
- Administration including reporting; PMG; Time & Expense; Buy Now Invoice Processing and Procurement
- Preparing internal team reports, team training/brown bag sessions and customer relations
- Preparing documents and correspondence according to company guidelines
- Research and gathering of information from identified sources
- Assisting with special projects (discuss with Team Lead)
- Handling MDs with critical roles and responsibilities including Level 3 and up across North America
Qualifications
Must Have:
- College Degree (Relevant 4-year course)
- 1 -2 year experience in Executive Support Background
- Customer Service Skills/Experience/Exposure
- Knowledge/experience MS Office (Excel and PPT) and Outlook
- Communication skills – English – Advanced skill level
Good to Have:
- Negotiation experience
- Stakeholder and client management experience