Procure to Pay Operations Analyst
Designation: Procure to Pay Operations Analyst
Qualifications:Any Graduation
Years of Experience:3 to 5 years
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What would you do? The Requitition Assistant will be supporting the operational delivery of the procurement process operated by GBS. Procure to Pay is the process of managing the entire purchasing cycle from ordering goods and services to making the final payment. It includes steps like requisitioning, purchasing, receiving, invoicing, and payment processing. The goal is to ensure efficient and accurate procurement and payment activities. This process helps in maintaining good supplier relationships and controlling costs. Effective Procure to Pay systems streamline operations and improve financial management. keyword includes:- ("Invoice Processing", "PO & Non PO","Vendor Payament","Master Data Managemet", "Vendor Management", "Accounts Payable") Make payments using checks, wire, swift, direct debits etc. as part of invoice processing cycle. Additionally, execute manual payments and automated payment runs, run potential duplicate payments reports and take appropriate action and execute payment related controls.
What are we looking for? i. Knowledge, Skills & Experience 1. The jobholder should be a. Detailed Oriented b. Able to communicate c. Able to drive Continuos Improvement d. Technology savvy 2. Basic understanding of Source to Settle process 3. Excellent communication, process improvement and change management skills as well as ability to manage relationships professionally 4. Experience of working with culturally diverse teams 5. Ability to work in a fast paced environment with different international cultures 6. Fluent in English Language (verbal and written) 7. Minimum Qualifications: At least a Diploma with focus on related areas, or equivalent combination of education and experience 8. Fresh Graduate is encouraged to apply ii. Working Relationships 1. No direct reports 2. EM Stakeholders 3. Internal GBS Business Partners
Roles and Responsibilities: Operational 1. Create Purchase Requisition (Coupa) • To create COUPA PO using the correct buying channel • To follow on Approval request from PO Budget Apprpver/Ops procurement • Review COUPA basket and ensure all PR creation follows guideline • Ensure all Mandatory fields are filled correctly 2. Perform Indirects Goods and Service Receipt in Coupa • Perform Goods receipts / Services / Request to Perform Goods Receipts • Determine if Goods in Good Condition / According to Expectation • Initiate Complaint/Dispute • Create Return Delivery 3. Purchase Order Dispute Management • Review List of POs and Identify if the Order is Complete • Determine if the Account/Category/Delivery Address Changed • Amend PO (Account/Category/Delivery Address Change) • Perform PO Close/Cancellation/update 4. Initiate Vendor Creation Request • Advise EM Procurement of Ad Hoc New Vendor Demand • Conduct Preliminary Analysis to Understand the need for New Vendor • Fill up Vendor request template and obtain approval from EM procurememt • Submit to VMD team to initiate VMD creation flow. • Follow up till Vendor integrated into COUPA for PO Creation Management 1. Support to drive alignment of innovation initiatives across the region 2. Support operational delivery of the end-to-end process, while creating alignment and consistency across process and across markets 3. Support and provide appropriate challenge to the SLA definition and agreement process and drive achievement of SLAs Support 4. Continuously monitor and evaluate organizational efficiency with the support of IT-systems, data and analysis and team feedback, and make appropriate changes in order to meet business needs Relationship 1. Engage with the end market procurement team to establish trust 2. Supports Continuous improvement intiatives Innovation 1. Support governance and compliance of the services provided against GBS frameworks, as well as ensuring compliance to local data privacy, security and internal controls regulations for the markets served 2. Support proactive continuous improvement activities supporting the Process Owner and driven by GBS Delivery teams 3. Ensure proper delivery against agreed SLA and all local and global KPIs.
Jaipur
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