Recruiting Associate

Job Description

• Coordinate and perform the administration components of the recruiting process to support service quality, timeliness, accuracy and cost objectives. 
• Execute and track manual role postings to niche sites and print locations as required based on recruiter provided specifications. 
• Schedule candidate screens and assessment related events as required gaining relevant availabilities and retrieve feedback forms from interviewers. Work may include: 
• Facilitate candidate travel logistics working with candidate and approved travel agency. 
• Coordinate logistics, such as booking interview rooms, soliciting interviewers, scheduling candidates, creation of interview schedule, ordering catering, assembling candidate packets, etc. 
•  Schedule final consensus meetings with client interviewer(s) and recruiter. 
• Prepare offer letters and contract packages and coordinate approval routing, distribution and retention. 
• Assist with administration of pre-employment check process which may include: 
• ​o    Collect signed release forms and send in for processing. 
• o    Request appropriate pre-employment check based on client requirements. 
• o    Perform initial review of results using client standards role aid. 
• o    Follow-up with candidates to secure clarification on discrepancies. 
• o    Identify reports that fall within company standards and escalate discrepancies to Recruiters for further follow-up. 
• Conduct reference checks, as required, including review of results to determine discrepancies. 
• Facilitate on-boarding process activities including notifying candidate and stakeholders of start activities, and tracking completion of on-boarding tasks. 
• Generate reports from the recruitment system and ensure data integrity. 
• Track employee referrals and coordinate timely referral payout processing. 
• Process invoices and recruit reimbursements, create purchase orders, and answer inquiries regarding payments. 
• Track and obtain documentation, data, and forms to support process and compliance requirements. 
• Communicate process, data and forms status to candidates and stakeholders as required.