Procure to Pay Operations Associate
Designation: Procure to Pay Operations Associate
Qualifications:Bachelor’s degree with Finance specialization
Years of Experience:1 to 3 years
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What would you do? JOB TITLE: Analyst (SME), Associate & New Associate Group: Industry Specific BPO LEVEL: CL12 Business Unit/Deal: F & A/ Procure to Pay – Vendor Master Data Management Work Location: Jaipur/Work from Office Objectives of Role To be responsible for the knowledge transfer in the areas of Systems, applications and activities that follow Reports and control process. Responsible for documentation and changes thereof. Ensure that the necessary guidelines are complied with and necessary documents are maintained as applicable for all day-to-day processes. Play a key role in the team, being the link between the team and TL and ensure that adequate process knowledge is developed and be the first point of contact for all members. Act as a back for the TL.
What are we looking for? • For CL12: 1- 3 years of experience • Bachelor’s / Master’s degree in Commerce, Finance, Accounting. • Strong understanding of accounts receivables processes and procedures • Flexible to work in shifts • Knowledge of SAP, COGNOS, WEXLOG is an added advantage • Excellent communication skills, verbal and written • Excellent attention to detail, numerical accuracy, excellent communication, organizational, and time management skills • Strong interpersonal and problem-solving abilities. • Customer-oriented mindset with empathy and patience. • Proficiency in MS Office (Excel, Outlook, Word) and CRM platforms. • Ability to manage multiple tasks and deadlines efficiently • Analytical thinking and attention to detail. • Ability to handle sensitive financial information with integrity and strong problem-solving skills Archiving, Records Retention and Audit Support • Manage records retention in accordance with policies and practices • Provides internal and external audit support as requested Training, teaming and collaboration • Regularly identify the training needs of the team members, work with the TL and ensure that the required training is provided in a timely manner. • Additionally, ensure that the changes in the process are documented and all members are provided training on such changes • Work closely with all members and TL to ensure that all compliances are met. Develop and follow the tracking mechanism to ensure compliances • Act as a back up to the TL Serial No Functional Competency Required Prof. Level (as per JD) 1 Qualification Commerce Graduate 2 Accounting knowledge Level 4 3 MS Office Level 4 Serial No Professional Competency Required Prof. Level 1 Analytical Thinking Level 4 2 Communication & Presentation Skills Level 4 3 Decision Making Skills Level 4 4 Focus on Goals / Result Orientation Level 5 Proficiency Level Definition Level 1 Exhibits basic competency indicators occasionally. Level 2 Exhibits basic competency indicators consistently and effectively. Level 3 Exhibits competency indicators of medium complexity occasionally. Level 4 Exhibits competency indicators of medium complexity consistently and effectively. Level 5 Exhibits advanced competency indicators occasionally. Level 6 Exhibits advanced competency indicators consistently and effectively.
Roles and Responsibilities: Reports & Controls: • Data Collection & Onboarding: Gathering detailed information (legal name, address, tax ID, banking details, contact info) from new vendors and performing initial vetting and due diligence. • Data Entry & Verification: Accurately inputting data into ERP or P2P systems and verifying it against authentic documentation to prevent errors and fraud. • Data Quality & Standardization: Implementing rules (data governance) to ensure data is consistent, accurate, and complete across all systems, and eliminating duplicate records. • Data Maintenance & Updates: Continuously monitoring and updating vendor information as changes occur (e.g., new bank details, address changes, updated certifications). • Compliance & Risk Monitoring: Regularly checking vendor status for compliance with regulations (e.g., financial stability, ethical practices, data security) and conducting periodic audits. • Deactivation & Archiving: Deactivating vendor profiles when relationships end to ensure data security and system cleanliness.
Jaipur
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