The Contract Warehouse Team is part of the Commercial and Contract Management organization and specifically reports into the Contract Management Global Service Centre leadership. The team is primarily responsible for reviewing contractual records submitted to the Manage My Record (MMR), identifying specific metadata in such contractual records and ensuring the correct metadata and associated documentation is made available through the Contract Warehouse (CW) functionality of MMR.
At a high level, the team will consist of management (responsible for team management and quality assurance), legally trained resources (responsible for contract metadata) and admin staff (responsible for managing the work queue, chasing up outstanding items and reformatting of documentation).
Role Contract Specialist
Team Contract Warehouse Team
Skill Track Commercial & Contract Management
Specialty Contract Management
Responsibility Risk Management
? Identify and escalate non-compliance activity and performance issues.
? Participate actively in the QA Process by providing a summary of contract compliance issues to QA Team Management.
Manage and Track Contractual Compliance
? Review MMR approved contractual documentation for compliance with Contract Warehouse requirements.
? Verify that all required metadata included and where this is not the case either review contract to extract metadata or request additional information from relevant persons.
? Once all required information is available, flag contract documentation as approved by CW.
? Where all required information cannot be acquired, flag contract documentation as Delinquent.
? Contribute to the firm’s tracking process/system and monitoring for contract compliance; identify non-compliance issues and support their resolution, as appropriate.
• Review Contractual terms and conditions. Upload these abstracts in the Central Repository.
• Prepare abstraction for key terms and terminologies.
• For issue cases follow up with project MD’s and Deal POC’s.
? Assist Admin Assistants with responses to CW support queries.
Skills & knowledge ? Good command on unique Contract clauses, like COLA, FX, Benchmarking, sweeps clause, step-in clause, insurance, audit, Termination, limitation of liability, and other financial clauses.
? Should have a clear concept on usage of the above clauses in different scenarios, based on deal construct.
? Should have a good writing and oral skills.
? Good communication skills as team speaks to CAL/TAL and other senior executives on regular basis, from different geographies.
? Should be assertive in communication with the stakeholders.
? Should be able to negotiate the nonstandard clauses with the SAs.
? Should be able to justify the gaps raised by the SME.
? The resource should independently be able to handle the deals on his/her own.
? Should be good in handling multiple tasks.
? Good Time management skills.
? Resource should be able to take independent ownership for his/her analysis.
? Should be eager to learn commercial nuances.
? Should be able to communicate with Senior delivery leads (MD/SM level leads).
? Very good command on presentation skills and able to speak with confidence in a forum.
? Should be able to quickly switch himself/herself from one deal to another which are different in scope, OG & geography.
? Experience in reviewing MSA, SOW, License agreements, RFP, Arrangement letters, Letter of Intent etc.
Time Commitment 5 days / week
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