Corporate Paralegal

Job Summary

This position is a full-time Analyst (CL11) role to be filled by an experienced paralegal with at least 2 years of company secretary / corporate governance experience in a MNC or law firm. The role will mainly focus on company secretarial / corporate governance matters in Ireland and the successful candidate will support the Company Secretary of all of our Irish companies.

Job Responsibilities

Meetings

• Coordinating and scheduling board, committee and shareholder meetings
• Working with local Irish stakeholders to align meeting room allocations, catering and tech support requirements for each meeting, and on-the-ground support during board meetings.
• Organising and attending meeting prep sessions with key stakeholders / presenters in advance of meetings and taking ownership of ensuring all parties are apprised of their actions and deliver their materials by agreed deadlines.
• Collating and compiling board packs, PPT formatting and presentation of slides during the board meeting
• Physically attending board / committee meetings to help with logistics
• Taking detailed minutes and preparation of first draft minutes.
• Drafting and maintaining actions logs, identifying post-meeting action owners and communicating actions to them, tracking deadlines and outstanding matters.
• Preparing and organising execution of statutory and governance documents after meetings e.g. minutes, statutory registers, transaction documents, POAs, statutory financial statements, declarations, filings etc.  
• Assisting with drafting of Irish legal documents e.g. resolutions, AGM materials, CRO submissions etc.

Controls and Record Management

• Implementing required internal controls, including maintenance of controls documentation and trackers
• Maintaining and updating statutory registers in line with Irish legal requirements
• Updating corporate records and appendices ahead of corporate filing deadlines
• Managing requests from across the business for document signatures, and for notarisation / apostilles by working with local service providers; maintenance of physical company seals for affixing to documents as needed.
• Archiving hard copy materials in our Dublin offices, compiling inventories and sending to secure offsite storage
• Become Asset Steward for digital assets registered on Archer and complete quarterly access reviews / annual data privacy controls etc.