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Team Secretary - 6 - 12 month Fixed Term Contract

Job Location: London

Regional Description: United Kingdom

Job Number: 00648988

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- Job description

Role: Team Secretary 6 - 12 month FTC/ secondment
Location: London
Travel: Minimal
Salary: Up to £32,000 Pro Rata - depending on experience + excellent benefits
 
 
Introduction:
 
 
Introduction:
 
Join Corporate Functions and you will become part of a diverse team which offers the essential expertise that enables all of our employees to deliver high performance to our clients. Our Corporate Functions professionals work in areas such as Human Resources, Finance, Legal, Marketing and Communications, CIO, Information Security, and Geographic Services.
 
Whether you work directly with clients or manage important internal initiatives and efforts, you’ll find amazing opportunities to make a measurable difference.
 
 
JOB PURPOSE
 
To provide a defined range of efficient, effective, professional and value-adding secretarial and administrative services to selected Accenture Leadership enabling the Accenture Leadership to focus their time according to their business priorities.
 
 
JOB CONTEXT
 
 
Accenture is a global organisation with a strong focus on teamwork and delivery excellence. The nature and culture of the organisation requires every individual to be passionate about outstanding client service delivery, first class internal customer service, collaborative teamwork and individual performance excellence.
 
 
Accenture has spent significant time and a resource, providing a range of self-help tools for its people to use to perform a wide range of administrative tasks from booking travel to submitting time and expense forms, the default delivery method for all support services is self-service
 
 
SCOPE
 
Team Secretary / Executive Assistant support is provided to Accenture Leadership only, on the basis of an average ratio of 1 Secretary to 5 Accenture Leadership and works as part of  a team of 4 - 8 Secretaries
 
 
Each Assistant and the team have access to services provided by other groups and organisations that support the Accenture client business. The Team Secretaries are expected to provide the defined range of services to Accenture Leadership through a combination of self-delivery, delivery from within the immediate and wider Executive Assistant group and delivery from the rest of the support organisation.
 
 
Success in the Assistant role is measured by a combination of feedback from the Accenture Leadership to whom services are provided and feedback from EA Supervisors.
 
 
 
 
What responsibilities will you have?
  • Diary Support - Scanning of email, identifying regular tasks for EA to complete e.g. meeting requests progressed without consultation with MD
  • Travel - Agrees travel need with leader and coordinates arrangements appropriately, can involve multiple destinations and short notice changes. Create logical itinerary based on Leaders availability. Provides support with travel documentation and procedures including visas.
  • Meeting and Event Planning - Takes brief and delivers full event management within budget. Prepare agenda as directed by Leader. May provide on-site facilitation of event including taking notes.
  • Conference call/TP/VC bookings - Provides scheduling support and attends calls as required
  • Client/EA Relationships - Develop relationships with executives’ clients and their Executive Support Associates. Establish network across home GU EA community
  • Communications - Prepare draft proposals and presentations with direction from Executive and/or support from other individuals or service departments; document production and formatting; brand compliance; proof reading materials for consistency, grammar, and spelling.
  • Administration - Assist with miscellaneous complex administrative tasks including:-
  • locate and complete standard Accenture forms
  • invoicing and accounts reconciliation support
  • voicemail/email distribution lists
  • time and expense reporting
  • Office/meeting room bookings
What skills & experience are we looking for?
The successful candidate will have experience in an Executive Assistant or similar role in a fast paced environment where managing conflicting priorities is key.
 
Essential skills/qualities to possess to make this role successful are:
 
  • Experience working in a similar role supporting Senior Management
  • Strong Diary Management (multiple diaries)
  • Excellent telephone manner and verbal and written English
  • Excellent customer service skills
  • IT and Microsoft Office skills (Word, Excel, PowerPoint, Outlook)
  • Effective team player, flexible but with the ability to work independently
  • Excellent organisational skills and ability to prioritise effectively
  • Strong interpersonal skills with confidence to interact with people at senior levels
  • Ability to work within agreed timescales
  • High level of accuracy
  • Pro-active, display initiative and work well under pressure
 
 
What’s in it for you?
 
All of our Corporate Functions professionals receive comprehensive training covering business acumen, technical and professional skills development. We offer a variety of formal and informal training programs at every level to help you acquire and build specialised skills faster. Learning takes place both on the job and through formal training conducted online, in the classroom, or in collaboration with others. The sheer variety of work we do, and the experience it offers, provide an unbeatable platform from which to build a career.
 
On top of this, we have an extensive benefits package which includes 30 days’ vacation per year, gym subsidies, private medical insurance and 3 extra days leave per year for charitable work of your choice!
 
What are the next steps?
 
If this sounds like the ideal role, career and company for you, click below to apply.
 
About Accenture
 
Accenture is a leading global professional services company, providing a broad range of services and solutions in strategy, consulting, digital, technology and operations. Combining unmatched experience and specialised skills across more than 40 industries and all business functions—underpinned by the world’s largest delivery network—Accenture works at the intersection of business and technology to help clients improve their performance and create sustainable value for their stakeholders. Accenture drives innovation to improve the way the world works and lives. Visit us at http://www.accenture.com/
 
Accenture is an equal opportunities employer and welcomes applications from all sections of society and does not discriminate on grounds of race, religion or belief, ethnic or national origin, disability, age, citizenship, marital, domestic or civil partnership status, sexual orientation, or gender identity or any other basis as protected by applicable law.
 
Closing Date for Applications 30 December 2018
Accenture reserves the right to close the role prior to this date should a suitable applicant be found.
 
 
 

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