This job is no longer available. Continue your job search here.
Infrastructure & Capital Projects - Planning Manager, COM
Toronto
Job No. 1268
Job Description
- (Internal Title- Scheduling IV)
- Managing Integrated Program Delivery (IPD) Best Practices to be incorporated in Management of Contracts
- Engage all key Stakeholders on Contract Transformation under the PDP / IPDT Model
- Managing IPD Practices that are part of Procedures, Processes and Training in the management of Contracts
- Managing the change in model and structure related to Planning and Schedule Management among the PDP Commercial Team and Vendor Community
- Support the review to existing Planning & Schedule processes and procedures, and update based on Integrated Program Delivery Team (IPDT) Model Best Practices. Ensure updated processes align across GOE Program and achieve Best for Program decision making
- Support the development and implementation Program-wide project requirements that the projects must comply with for Planning & Scheduling to improve consistency and support the Program delivery approach including aligning and enhancing the current Project Procedures
- Support the development and deployment a Program Contingency Management Process
- Manage Planning & Schedule Management IPDT Procedures, systems and toolsets for the Program Management of contracts across the GO Expansion Program
- Support a Program-wide view of Planning & Schedule considerations, assure consistency of approach
- Support projects and their supply chains to deliver efficiently and effectively. Take a Program approach to removing consistent causes of cost and schedule overrun. Share best practice and lessons learned across the Program
- Manage consistency of delivery approach - Standardizing Program and project procedures ensuring integration and compliance with statutory and Metrolinx requirements
- Manage and provide for “Best for Program” decision making by creating the capability of consistent and real time reporting linked to the Program Control Centre to establish decision making capability, which is joined up, knowledge led and aligned to Program level outcomes and objectives
- Support Program level risk management: Identification and mitigation of risks/issues and optimization of opportunities across all aspects of the Program
- Support stakeholder engagement at a Program level as required by the Stakeholder Management Plan
- Provides consistent management in the area of Planning & Schedule Management to program management stakeholders / colleagues that are dedicated to each of the program delivery units
- Demonstrated experience in contract administration and contract management of large capital programs
- Planning & Schedule Management experience on large capital transit projects
- Support in the management of stakeholder, vendor, contractor and project team relationships
- Advising and supporting transforming of delivery team and Supply Chain cultures through new delivery models
- Experienced planning & scheduling in the development of innovative, methodical and robust solutions and procedures to resolve difficult contract issues, disputes and claims while adhering to polices and contract terms
- Strong organizational, interpersonal, written and oral communication skills
- Strong capability and analytical, problem-solving and decision-making skills
- Provides full capability in the area of Planning and Schedule Management to program management stakeholders that are dedicated to each of the program delivery units
- Takes responsibility for their actions, leads by example and acts in an ethical, legal and responsible way. Is self-aware and makes the most of their talents, skills and resourcefulness
- Persuades and influences others successfully towards a desired course of action
- Demonstrates a better perspective and explores innovative approaches in pursuit of a better way. Utilises new technology and helps others to adapt
- Presents clearly and communicates effectively, in a confident manner, with their audience in mind
- Respectfully listens to others and considers all views presented
- Teamwork – balances team and individual responsibilities; gives and welcomes feedback
- Puts team success above own interests
- Responsible for implementing and managing the standard, goals, policies, etc. for the project or program Schedule the planning, development, and maintenance of the project Master schedule to meet the project objectives and schedule basis
- Develop, analyze, and manage the progress measurement, earned value, performance data, schedule reporting, schedule change implementation, and develop and maintain the schedule management plan
- Prepare and entrench scheduling and planning procedures and work instructions for the contractors and project team
- Formulate and maintain the basis of schedule for each baseline, and the baseline curves including progress and manpower, generate all progress curves including planned, actual, and forecasted
- Liaise with risk to develop a summary schedule suitable for quantitative schedule risk analysis, interpret the Monte Carlo risk analysis process, and contribute to the risk mitigation plan
- Generate and verify monthly updates, issue progress reports, progress schedules, and dashboards, monitor slippages and critical and near critical activities
- Provide schedule input to the procurement bid process including reporting requirements and milestone dates. Conduct bid evaluation and ongoing management of consultants, vendors, and contractors
- Maintain and optimize the schedule through change management procedures, monitor progress, and resolve areas of potential concern. Review and assess schedule impacts due to changes or claims
- Analyze and monitor schedule variances, floats, trends, and KPIs
- Manage schedule changes and forecast project impact. Implement corrective action when performance trends deviate from the baseline
- Perform audits on various schedules including those produced by contractors, and prepare all required output documents
- Review project scope changes, claims for schedule and cost impact, and provide feedback to financial and contract management staff
- Create and implement key scheduling requirements such as activity coding, naming conventions, client requirements management protocol, project calendars, and resource and plant data libraries
- Review the baseline schedule and assess the compliance of the schedule with the project agreement and best practices
- Conduct forensic analysis of project schedules, produce recommendations for improvement, and analyze schedule delays. Review and assess the extension of time claims
- Identify commercial and schedule risks and develop mitigation measures to ensure timely and high-quality planning and scheduling-related deliverables
- Actively participate in the mentoring and hiring process by interviewing and selecting the best-aligned staff for the company and team including the Project Planning and Scheduling team
- Develop the vision for the consulting services provided in scheduling for the project or program while delegating and managing deliverables with consulting team members
- Build and maintain a positive, high-performing team culture with an openness to constructive challenge, continuous improvement, implementation of lessons learned and an overall ‘right-first-time” mindset
- Clarify acceptable standards of workmanship through every stage of the work
- Create a high-performing culture open to constructive challenges and seeking continual improvement
- Working Conditions
- Office or Site-based
Qualifications
- Experience:
- Minimum of 12 years of Planning and Schedule Management experience in Rail and Transit projects
- Integrated Program Delivery Team (IPDT) Model Experience
- Education:
- Bachelor’s degree in a relevant field OR equivalent with professional work experience in the Commercial and Contract Management disciplines
- Licenses OR Certifications:
- Holding recognized certifications including PMP, PMI-SP, or PSP
- Holding or is working towards professional qualification an asset
- Oracle Primavera P6 certificate is considered an asset
- Skills and Competencies:
- Strong understanding of prevailing Project Management and Scheduling methods
- Extensive knowledge of tools and metrics needed to evaluate project performance
- Advanced skills in Microsoft Office applications including Excel and Power Query
- Proficient in Primavera P6
- Competent in Navisworks, Synchro, Power BI and TILOS is an asset
- Expert understanding of multi-discipline engineering and construction projects
- Inclined to maintain professional development to keep abreast of emerging technologies, methods, and best practices
- Ability to arrange priorities and escalate competing risks to meet deadlines with minimum input from leadership
- Keen eye for detail and adept problem-solving abilities
- Must have demonstrated experience relaying and receiving information (written and verbal)
- Expert ability to work collaboratively and independently in a structured, disciplined, technology-driven environment
- Proven capacity to anticipate, identify, and minimize risks
- Expert ability to detect and capitalize on others' strengths
- Demonstrated capability to supervise, delegate, and develop capacity
- Effectively leads multi-resource scheduling teams
- Ability to work creatively and analytically in a problem-solving environment by ensuring effective teamwork, promotion of innovation, and overall excellence
- Tact to perceive and ameliorate conflict and tension
