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Executive Assistant - Ottawa

Job Location: Ontario - Ottawa

Regional Description: Canada

Job Number: 00562583

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- Job description

People in the Corporate Function career track contribute to the running of Accenture as a high- performance business through specialization within a specific functional area, and grow into internally focused roles by deepening their skills and/or developing new skills within an internal functional area.  

 

Workplace Management and Solutions professionals provide space and service support solutions for all Accenture people and businesses globally, running Accenture's workplace as a robust business function leveraging Accenture's business and technology strategies.

 

Job Description


Provide executive support to various executives with complex organizational responsibilities. Independently complete assigned non-routine tasks to meet goals while working in a team environment. Serve as the primary support and act as a liaison between the executives and their organization. Support the operations of the local office.


Your role includes the following key responsibilities.

  • Prepare a range of non-routine correspondence according to company guidelines for signature by executive, (i.e. brand compliance, proof reading materials for consistency, grammar, and spelling).
  • Compile, process and analyze data based on research objectives and prepare reports.
  • Arrange and coordinate meetings/events in liaison with the Meeting and Events Planning team when applicable. Handle routine and non-routine logistics (e.g. contact meeting participants and coordinate responses, compose meeting materials and follow-up correspondence with input and review by Executive). Follow up on action items and report status to Executives/meeting attendees. Identify potential speakers and provide local, on-site support as appropriate.
  • Coordinate work with third-party suppliers – both internal and external – to address support needs and issues on behalf of the executive.
  • Arrange conference calls and video conferences involving a global audience.
  • Assist with miscellaneous complex administrative tasks (i.e. locate and complete standard Accenture forms, provide invoicing and accounts reconciliation support, maintain distribution lists, may manage time and expense reports).
  • Keep current and be knowledgeable on Accenture’s tools and technology. Educate executives on new and existing technology / processes supporting Accenture’s overall strategy.
  • Develop relationships with executives’ clients and their Executive Assistant.
  • Record and monitor work requests into the tracking tool in a timely manner according to local capabilities and guidelines.
  • May anticipate travel needs of executive and independently coordinate complex travel arrangements, typically involving multiple changes and destinations based on understanding of executive’s availability and obligations. Support with travel documentation and procedures (itineraries, visa/passport procedures).
  • May review and sort paper-based and electronic mail, identify/take action required where appropriate.
  • May manage potential complex calendar / diary activity, including coordination of appointments for executives as well as extensive rescheduling. Keep executives informed as needed.
  • May provide telephone support (i.e. answer calls promptly and courteously). Act as executives’ representative to independently handle calls.


Basic Qualifications

  • Post-Secondary Education – college diploma or relevant certification
  • Minimum 2 years of Executive Assistant experience
  • Minimum 2 years of experience using Microsoft Office Suite (Word, Excel, Outlook)

 

Professional Skill Requirements

  • Detail orientated
  • Strong organization skills
  • Exceptional customer support
  • Comfortable with technical equipment and tools including video conferencing equipment, Microsoft Suite, etc.
  • Excellent communication skills
  • Able to work well in a team environment
  • Manage tasks independently
  • Adaptability to change
  • Independently build skills and knowledge
  • Ability to manage multiple tasks and timelines
  • Must be able to remain calm under pressure
  • Must show initiative
  • Must demonstrate critical thinking skills
  • Demonstrated leadership, teamwork and collaboration in professional setting; either military or civilian 

Accenture does not discriminate on the basis of race, religion, color, sex, age, non-disqualifying physical or mental disability, national origin, sexual orientation, gender identity or expression, or any other basis covered by local law.   Accenture is committed to providing employment opportunities to current or former members of the armed forces.


We are committed to employment equity. We encourage all people, including women, visible minorities, persons with disabilities and persons of aboriginal descent to apply.

 

It is currently our objective to assign our people to work near where they live. However, given the nature of our business and our need to serve our clients our employees must be available to travel when needed.

 

Accenture is a leading global professional services company, providing a broad range of services and solutions in strategy, consulting, digital, technology and operations. Combining unmatched experience and specialized skills across more than 40 industries and all business functions—underpinned by the world’s largest delivery network—Accenture works at the intersection of business and technology to help clients improve their performance and create sustainable value for their stakeholders. With approximately 442,000 people serving clients in more than 120 countries, Accenture drives innovation to improve the way the world works and lives. Visit us at www.accenture.com.

 

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