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Event Manager (temporary)

Job Location: Brussels

Job Number: 00484143


- Job description

For a replacement during maternity leave we are looking for a:
Meeting & Event Planner (m/w)
Your Role
The Meeting & Event (M&E) Planner coordinates and ensures the execution of all activities in planning and executing meetings and events off site for Accenture including assistance with budgeting, site selection, logistics, on-site support (if required), supplier delivery relationships as well as billing, invoice reconciliation and payments, manages compliance to policies and data capture.
He/she will be expected to work independently alongside the client responding to his/her brief whilst making suggestions based on their own experience.
This role will be a temporary assignment of six months as of Mid-August for a replacement during Maternity leave.
Your Responsibilities
Strategic/Program Management
  • Collaborate and team with other M&E Planners; share best practices
  • Maintain timely & accurate records documenting the global/local tools
  • Notify any policy exceptions
  • Advise meeting owners of policy guidelines
Service Delivery
  • Assist customer in site selection process
  • Apply corporate policies and guidelines
  • Select suppliers, prepare budgets, and negotiate using professional knowledge / skills and in compliance with corporate guidelines.
  • Purchase Requisition, purchase ordering
  • Secure best possible venue
  • Arrange sources for miscellaneous services (e.g., ground transportation (bus, taxi), catering, decorations, off-site dining reservations, entertainment, team building through third party vendors, signage, etc.)
  • Execute contracts, including any deposits in compliance with corporate guidelines
  • Oversee cancellations and attrition
  • Provide detailed logistical information for off-site event execution.
  • Confirm and oversee audiovisual (AV), connectivity and other equipment needs for the event
  • Provide on-site planning assistance, as required
  • Oversee Attendee Management process, as appropriate.
  • Monitor event budget according to guidelines
  • Act as point of contact for all vendors and all relevant internal departments
  • Act as liaison between client and vendor, manage conflicts and assist in problem solving.
  • Oversee vendors’ performance
  • Coordinate invoicing and payment to external providers
Customer Relationship Management
  • Collect customer/client feedback and take responsibility for the follow up actions.
  • Use local tool to document complaints & resolution steps
  • Keep Gallia Lead abreast of any key issues and performance levels regularly and in escalation mode when necessary in particular when involving clients
Your Profile
  • You hold a Bachelor’s degree or equivalent working experience
  • You have minimum of 2 years’ experience of working in corporate meeting or Meeting and Events business/environment liaising with external suppliers or hospitality industry event planning and/or catering 
  • Fluent in English and French and/or Dutch. The 3 languages would be a plus
  • Efficient in Microsoft Word, Excel, PowerPoint
  • Excellent interpersonal skills
  • Practices effective, appropriate communication; both written and verbal
  • Ability to work well with all levels of management, staff, outside clients and vendors
  • Ability to accomplish goals by working through others
  • Excellent customer focus
  • Positive attitude
  • Good administrative coordination
  • Organization and time management
  • Project management and multi-tasking
  • Rigorous, detail and deadline-oriented
  • Calm and personable under pressure
  • Strong negotiation skills
  • Strong work ethic
Accenture is an equal opportunities employer and welcomes applications from all sections of society and does not discriminate on grounds of race, religion or belief, ethnic or national origin, disability, age, citizenship, marital, domestic or civil partnership status, sexual orientation, or gender identity.
Our offer
As a member of Accenture you will be working in a dynamic, multi-lingual and multi-cultural environment. We attach great importance to the personal fulfillment and professional development of our employees and offer a flexible work-time schedule.
About Accenture
Accenture is a leading global professional services company, providing a broad range of services and solutions in strategy, consulting, digital, technology and operations. Combining unmatched experience and specialized skills across more than 40 industries and all business functions—underpinned by the world’s largest delivery network—Accenture works at the intersection of business and technology to help clients improve their performance and create sustainable value for their stakeholders. With more than 358,000 people serving clients in more than 120 countries, Accenture drives innovation to improve the way the world works and lives.

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