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Junior Executive Assistant

Job Location: Brussels

Job Number: 00132581

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- Job description

Accenture is a leading global professional services company, providing a broad range of services and solutions in strategy, consulting, digital, technology and operations. Combining unmatched experience and specialized skills across more than 40 industries and all business functions—underpinned by the world’s largest delivery network—Accenture works at the intersection of business and technology to help clients improve their performance and create sustainable value for their stakeholders. With more than 358,000 people serving clients in more than 120 countries, Accenture drives innovation to improve the way the world works and lives.
 
Accenture is an equal opportunities employer and welcomes applications from all sections of society and does not discriminate on grounds of race, religion or belief, ethnic or national origin, disability, age, citizenship, marital, domestic or civil partnership status, sexual orientation, or gender identity.
 
For our Brussels office we are looking for a Junior Executive Assistant
 
 Your Role
 
The Junior Executive Assistant works within the Executive Support Desk based in Brussels and provides efficient and high quality support to the management in the Netherlands, Belgium and Luxembourg.  The Executive Support Desk is a ‘virtual desk’ and acts as a shared service centre with ‘one portal’ and ‘one voice’, managed by a team lead.  Each member of the Executive Desk supports 6 to 8 persons and operates with a degree of autonomy to complete high quality work.  He/she should possess the competence, initiative and business acumen necessary to support the executive management at the most effective level.
 
Your Responsibilities
 
Schedule Coordination
  • Coordination only (set up, change or cancel meetings only on request of the management.  Not responsible for additional activities such as agenda planning, attendance tracking, etc)
Conference Calls
  • Set up of teleconferences and conference calls via external (tele)conference providers
  • Other: trouble shooting, assist and/or arrange technical device support, arrange external support for a conference call (e.g. translator)
Workspace
  • reserve and cancel workspaces
Reference Center
  • Know and share the internal processes, points or persons of contact within the organization
 Research Support
  • Coordinates research activities with Accenture
 Special Project Support
  • Mailer Support: test mailers and distribution of mailings
  • Accounting Support: create and follow up of purchase orders
 Meetings
  • Annual review and recruiting interviews: coordinate participant availability and send invitations for annual reviews and recruiting interviews
  • Arrange logistics and technical support
 Document Production
  • Copying, printing, binding
  • Internal document production: editing and/or format documents
 Travel Arrangements
  • Book and organize business travel: ticketing arrangements, visa assistance, hotel accommodations, ground transportation arrangements
Your Qualifications
  • Education: Bachelor degree.
  • Work Experience: Requires a minimum of 6 months to 1 year secretarial, customer service or administrative experience. 
 
Your Knowledge and Skill Requirements
  • Extensive knowledge and understanding of executive's organization, resulting in deeper work activities and ability to anticipate needs.
  • Broad knowledge of various computer software applications to increase efficiency.
  • Excellent interpersonal skills and high degree of professionalism.
  • Able to work and network effectively with all levels of management, staff, outside clients and vendor.
  • Discretion to maintain highly confidential information.
  • Excellent verbal and written communication skills (very good command of English, Dutch & French).
  • Ability to effectively multi task, prioritize and manage complex assignments.
  • Ability to work independently with high degree of autonomy, accountability and potential impact.
  • Ability to proactively address issues and resolve problems, making appropriate recommendations, proposing solution alternatives, using sound business judgment.
  • Excellent follow-up skills and attention to details.
  • Ability to cope under pressure.
 
 Your Future Working environment
 
If you join Accenture you can make great ideas happen for some of the world's most dynamic companies. With broad global resources and deep technical know-how, we collaborate with clients to cultivate ideas and deliver results. Choose a career at Accenture and enjoy an innovative environment where challenging and interesting work is part of daily life.
 
Next to our excellent terms of employment and fringe benefits, we invest considerable resources to provide on-going training that builds and extends professional, technical and management skills in all areas. At Accenture you will operate in a professional environment where entrepreneurship is hugely encouraged. Together with international colleagues you will work on high impact projects for many of the Fortune 500 companies.


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