United States—Virginia Department of Transportation (VDOT): Financial Management System

Accenture was selected to help the department transform its system to improve efficiency and effectiveness. PeopleSoft Public Sector Financials was implemented and administrative business processes were overhauled.

The Virginia Department of Transportation has a $2.7 billion annual budget and employs 9,600 people to build and maintain more than 50,000 miles of roads within the Commonwealth. The Department recognized that its method of collecting, processing and sharing financial information was critical to effectively managing resources and delivering service. The department also recognized that its current financial information management system could not support the organization's needs moving into the 21st century.

VDOT officials conducted an extensive requirements analysis and reengineering effort to determine the shape and purpose of a new financial management system (FMSII).

To help the Virginia Department of Transportation develop and implement FMS II, Accenture assembled a team of specialists with experience in different areas. The team worked closely with the department to design and implement technical solutions, which simultaneously addressed individual facets of change.

This included:

• Training,
• Software development, and
• The overall business need.
  
  

These combined to integrate systems, procedures and people to deliver better and more economical service.

Accenture worked with the department to replace and consolidate the old financial management system, including general government accounting capabilities as well as specific department requirements.

PeopleSoft Public Sector Financials software was chosen to meet the general accounting needs, including:

• General ledger,
• Accounts payable,
• Accounts receivable,
• Purchasing, and
• Budget preparation.
  
  

Accenture also developed customized cost accounting, project and grant accounting, federal billing, and personnel and equipment time entry capabilities using PeopleSoft's development tool set. The two sets of solutions have been combined into a highly integrated and seamless programmatic and operational system.

The Virginia Department of Transportation turned to Accenture to reengineer its administrative business processes, which involved installing a new financial management system, implementing redesigned work processes and training employees.
 
Each year, the new system processes more than 260,000 vendor vouchers, captures data to process payroll for more than 10,000 employees, invoices and collects approximately $498 million for work performed on federal grants and provides daily financial reports to customers.
 
Since FMSII has come online, it has helped managers make better decisions about allocating resources and delivering improved service.
 
The collection and processing of financial information is much faster and easier. And the automated workflow has made the routing of electronic documents much easier, resulting in a quicker approval process.