Skip to Main Content
Access your saved content
How one civilian agency saved more than $60 million
Integrated fleet management can help fleet managers meet increasing service expectations and reporting obligations while cutting expenses. Consider how one large civilian agency achieved these goals while creating an annual savings of $3.5 million in fuel and maintenance costs.
The agency operates a global fleet of over 14,000 motor vehicles at a cost of more than $800 million. Decentralized fleet management practices along with manual usage tracking are employed to meet annual Federal Automotive Statistical Tool (FAST) reporting obligations. A recent audit found that the agency needed to significantly improve the quality of its fleet data and achieve better compliance with reporting requirements.
The agency must also comply with General Service Administration (GSA) mandates. These mandates state that executive agencies with motor vehicle fleets must deploy a fleet management system. In addition, the agencies need to measure vehicle use and importance through a vehicle allocation methodology (VAM) survey. Finally, agencies are expected to develop a fleet management plan enabling them to create a right-sized fleet by 2015.
To meet the mandates and address the issues identified in the audit, the agency created a Fleet Management Council. The council helped to develop an agency-wide plan for deploying a Fleet Management Information System (FMIS).
Agency fleet managers now use the FMIS to perform functions that include vehicle registration, dispatch, maintenance, fuel, and reporting and querying. Overall, the FMIS enables the agency to:
In addition, the Fleet Management Council worked with leadership and managers to conduct a VAM survey for fleet vehicles worldwide. It also defined VAM criteria and the importance of factors that included distance driven and support for mission priorities.
By integrating its fleet vehicle management, the agency was able to:
In addition, it gained the ability to report FAST data automatically through FMIS, eliminating the need for manual calls.
Integrated fleet management practices can help agencies comply with federal mandates, optimize fleet size and performance, identify efficiencies and create cost savings.
February 21, 2014
Skip Footer Links